Chaotic… hectic… whether you’re an employer or an employee, an office move to any location (even just down the hall) can seem like a stressful event. But don’t worry; with the right tools in your arsenal, any move can run smoothly and efficiently. Below, we’ve covered our top 3 ways to avoid stress and keep your sanity during your move.
1. Organize an Office Moving Team: If you’re an employer or manager, create an Office Moving Team with a trusted project leader and team members to expedite the move. The Office Moving Team will coordinate the majority of the move, from start to finish. Some of their duties should include budgeting, creating a timeline, locking down movers, and identifying issues in the current environment and how it can be resolved in the new space. For larger businesses, it can be beneficial to assign an Office Moving Team for each department.
2. Find the Right Professionals: Beyond movers, consider bringing in a moving professional. Unlike a mover, a moving professional is someone who can help you fine-tune logistics, such as expected costs, the exact steps that need to be taken, and how to plan and design your next office space. Moving professionals can often be contracted through furniture stores and professional moving companies. Research online to find a moving professional near you.
3. Start Early, Start Now: It is never too early to plan a move. From reviewing lease agreements, to taking measurements of the new space, there are a lot of things to take into account before the first box can be packed. Ideally, plan your move at least 3-6 months in advance. This will give you enough time to communicate with the new landlords, as well as to address the needs of your employees. Starting also gives you time to allocate new or used furniture, if needed, to receive a quote, and to make sure every employee is well aware of the new space and its floor plan.
In conclusion, an office move doesn’t need to be an ordeal for anyone. However, certain inescapable factors, such as communication, proper planning and manpower, need to be in place beforehand. Once you have those things in order, a successful move is just around the corner.