Your duty as a business owner includes ensuring that you’ve taken every possible step toward maximum productivity. Part of this concept is the overall design of your office. It’s possible for a workplace environment to feel overly sterile and uninviting if no attention has been paid to the layout of the furniture or the room itself. Once you’ve struck a good balance that promotes innovation and creativity, your employees are more likely to feel more comfortable, decreasing their overall stress and boosting their productivity.
First off, consider the configuration of the workspace. Do you find that your employees have to squeeze by each other to get to their desks? Cramping of an employee’s personal space could potentially bring down their productivity level, or even negatively impact their morale. Experiment with different configurations, and consider allowing the employees to come up with a solution as well. Some business advisors don’t advise “letting the prisoners run the asylum,” but it’s important to remember that employees respect employers that give them the freedom to choose their most functional work environment.
Also, zoning different areas of the workplace could help your employees subconsciously spend more time doing “true work” and taking “true breaks.” Bring a couch into the office and set up a break area for employees that need to take a break from staring at glowing screens all day. That way, when they get back to their working station, they’ll feel refreshed and ready to get back to their work.
Whatever you do, it’s important that you experiment with different methodologies, and also take your employee’s suggestions to heart. If your employees haven’t made any suggestions about how to improve the workplace layout, remember that it may be out of fear that they’ll be seen as a whiner. Organize and revitalize the workplace for them so that they don’t need to feel uncomfortable when they should be the most productive.Visit Susan Jennings on Google+
Image courtesy of thinkstockphotos.com
A well-oiled office is a combination of many things, including the people, the tools used and the culture. These days, when many of us spend more time at work than we do at home, maintaining a productive and positive office environment is more important than ever. However, as is the case with every office, there are always a few bad apples and few things that can be improved upon. See if your office is an offender, with our top 10 worst office offenses!
1. Noise: If you work in a busy office, it’s a given that there’s going to be some background noise. From telephones ringing off the hooks to bubbling coffee machines, noises are unavoidable. What is avoidable is talking loudly when other people are working, or playing music without headphones on.
2. Hygiene: Keep perfumes and heavy colognes to a minimum. Not only do some people find these smells overwhelming, many people are allergic to fragrances.
3. Offensive Decorations: Adding individuality to a workspace is an important part in creating a comfortable environment. However, be considerate of other people’s sensibility and avoid putting up offensive or off-color decorations and signage.
4. Not Enough Space: What’s worse than having a small work station? Not having enough storage space. An organized workspace is critical to an efficient office setting. If you don’t have enough space for your files and other important necessities, ask your manager to equip you with a proper storage solution.
5. Broken Furniture: Broken chairs, stuck drawers and rickety desks: these things all add up to an unpleasant work environment. Like having enough space, it’s vital that your furniture and equipment is up to par with the demands of your job description.
6. Noisy Neighbors: There’s nothing wrong with getting to know your coworkers; what is wrong is crossing personal boundaries and space. If you find that your desk offers limited privacy, ask your manager for a privacy screen over your computer monitor or for your desk to be rearranged. Avoid making personal phone calls at the desk and keep your workspace for professional use only.
7. The Clean Freak: No one likes to get sick, but there’s something to be said about number 7 on our list, the “clean freak.” These are the coworkers that spray every inch and corner down with Lysol and bleach. If you’re guilty of this offense, know that while your intentions are good, subjecting your coworkers to these fumes poses a potential health hazard.
8. Waste: Printing duplicate documents, not recycling ink cartridges or blasting the A/C all contribute to your office’s carbon footprint. Make your office more efficient by reducing waste, purchasing reusable supplies and recycling when it’s an option.
9. The Internet Is Down: Nothing strikes more fear into the hearts of office workers everywhere than when the internet is down. And can you blame them? From how we communicate, to how we work, everything is based on the internet.
10. Smelly Foods: One man’s caviar is another man’s garbage. If you’re in an enclosed environment, keep strong-smelling foods stored tightly or eat them outside when possible. Not everyone will find your leftovers as delicious as you do, so it’s important to be respectful to their senses.Visit Susan Jennings on Google+
Image courtesy of www.sangrea.net
For most of the country, winter is still very much among us. From snow storms on the east coast to record breaking chills down south, it’s safe to say it’s been a cold couple of months. While your building may be temperature controlled, we’ve come up with 5 additional ways to help you fend off the chills and keep you cozy in your cubicle.
1. Cubicle Coat Hooks: Heavy winter coats and scarves can take up a lot of space. While leaving them wrapped around the chair seems like the most logical solution, it can inhibit proper chair support. A better option is to install removable hooks right on your cubicle. Sturdy and lightweight cubicle coat hooks not only help you keep organized, but put your coat within easy reach.
2. Space Heaters: Bringing in your own personal space heater affords you the luxury of a warm environment without making your coworkers too “toasty.” Small space heaters are affordable and can be placed under your desk to warm your feet or right next to you on the table.
3. Blanket: Keeping a small fleece or cotton blanket on your chair or stored in your desk is a discreet way to stay comfortable during the winter. Look for blankets that are lightweight and can easily be stored or zipped up when you leave for the day.
4. Rugs: Placing a small rug in your cubicle can add personality and a touch of color for your space. Most importantly, a small rug can add warmth to your cubicle floors and keep heat trapped in your area.
5. Exercise: The last best way to fend off the cold at your office is to do some exercise. As we discussed in earlier blogs, it’s easy to do exercises with your office furniture. Better yet, you can raise your heart rate by taking a stroll around the building with your fellow coworkers.Visit Susan Jennings on Google+
Image “704781” courtesy of sxc.hu
When you walk into your office, what do you see? Your desk, your chair, your lamp, your keyboard … You may have all the necessities it takes for a solid workspace, but how satisfied are you with it? Below we’ve compiled a quick list of questions to help you determine the answer.
1. Does your back hurt? Do your hands hurt from typing? Do your eyes feel strained? If you’ve answered “yes” to any of these, it’s time to rearrange your workspace. An ergonomic workstation is important not only for your output, but for your health as well. Speak with your manager to see if they’re willing to invest in higher quality chairs, desks and computer equipment for you or your team’s usage.
2. How easy is it for you to find what you need? A cluttered dusk is never a good sign of an efficient workspace. If you find that your desk is stacked with files or supplies, look into some kind of organizational system like mobile drawers or bins that can help you resolve this issue.
3. Do you have enough privacy? Even in an open or collaborative office, having enough individual space or privacy is vital for concentration. Observe the noise level around you and how often you are interrupted while working; if this is causing you to lose focus, it’s time for you to think about moving to a different location.
4. How distracted are you on a daily basis? Office distractions don’t necessarily refer to things you don’t have control over, such as your coworkers talking or the telephone ringing. When we talk about distractions, we’re asking what in your space is causing you to think about anything other than your work. Do you have a squeaky chair? Are you spending too much time browsing the internet? Do you have enough lighting? Is the temperature of the office bothering you? These are all things you have control over and have the ability to fix.
5. What’s stopping you from being more productive? Piggy backing off of number “4,” it’s important that you ask yourself (and ask yourself often), what you can do to have a more productive workspace. From furniture to office etiquette, taking an active involvement in your productivity will not only increase your efficiency, but will make your work environment a more enjoyable space.Visit Susan Jennings on Google+
Image Courtesy of Herman Miller
In 1967, designer Robert Propst for Herman Miller had a new vision for the office space. Calling it the Action Office II, the partially enclosed environment offered greater privacy and productivity for the modern office worker. These days, we call this revolutionary furniture piece … The Cubicle.
In the early 1960s, with 120 patents on designs and systems under his belt, Propst became fascinated with improving the modern workplace.
“Today’s office is a wasteland. It saps vitality, blocks talent, frustrates accomplishment. It is the daily scene of unfulfilled intentions and failed effort.” Robert Propst, 1960
Inspired by European designs and concepts of office privacy screens, Propst wanted to create a productive yet comfortable environment that would nurture creativity through personalization.
When the Action Office II was released, the cubicle’s mobile walls allowed businesses to modify their space based on the needs of its employees. Additionally, as a business grew in size, the cubicle walls could be modified to accommodate the additional workers.
In Propst’s new system, plenty of work space and shelves were given to employees. The system had the ability to change the height of the attached desks, allowing employees to work while standing up (echoing the current trend of standing desks).
By the 1970s the cubicle had become a mainstay of the office landscape. In 1978, the Action Office II was rechristened to just Action Office. Today, the Action Office system is still carried by the Herman Miller brand. Still durable and still flexible, today’s Action Office system combines the best of Propst’s original ideas and designs, with the demands and trends of today’s workplace.
Visit Susan Jennings on Google+
Image Courtesy of SkyFactory.com
Over the last few years, more and more companies are turning towards an innovative concept for their office spaces – Biophilic Design.
To understand Biophilic Design, we must first understand Biophilia. Biophilia refers to the theory that by nature, humans have an instinctual bond with other living things like plants and animals. Biophilic Design seeks to bridge that relationship in environments like offices.
3 Main Benefits of a Biophilic Office:
- Studies have shown that Biophilic work environments yield higher productivity rates and long-term profit increases.
- Employees in a Biophilic work environment report a greater sense of health and overall well-being. Plants naturally purify air, as well as collect dust and other allergens. Green environments have also shown to regulate the temperature in closed rooms.
- By building around nature, offices decrease their environmental impact and carbon footprint.
Many regard Biophilic Design as a luxury. The truth of the matter is that incorporating Biophilic Design into your office requires very few upfront costs.
Key Features of Biophilic Design You Can Incorporate Into Your Workplace:
- Add plants, shrubs and trees around the office or in individual cubicles.
- Plant trees and other reminders of nature outside the building.
- Install windows, as well as skylights, with views overlooking the natural landscape.
- Opt for natural lighting or a combination of natural and conventional lighting during the day.
- Rearrange the office so employees are closer to the windows.
- Have a presence of water, such as a fountain or aquarium in reception areas or where convenient.
Integrating nature into your workplace doesn’t have to be a huge ordeal. With a few changes, such as adding plants or rearranging cubicles, any office can be a Biophilic paradise.Visit Susan Jennings on Google+
Image Courtesy of Herman Miller
The New Year has arrived and so have the latest trends in office design. For 2014, they are bold colors and streamlined, functional spaces. Check out our top 5 office trends for 2014:
1. Bright Colors: This year the experts at Pantone named Radiant Orchid the color of the year. Confident, bold and warm, the light purple and fuchsia fusion will add a pop of life to any room you add it to.
2. Efficient Spaces: Gone are the days of giant isolated offices. In 2014, the trend is to install space-efficient work stations where multiple employees from the same team can work on the same project at the same time.
3. Technology with Design: Integrated technology means building office spaces and incorporating high quality furniture around the technological needs of a company. From Skype-powered conference rooms with video chat capabilities, to computer work stations in break rooms, easily accessible technology for all your employees is the future of all office environments.
4. Team-Centered Spaces: Team-centered spaces refer to rooms built to the specific needs of each department. In the last few years, thanks to office innovations seen in the likes Google and Facebook, the collaborative office space has taken off. Besides project-specific individual work stations, these team-centered spaces are areas where a department in the same space can openly meet and brainstorm without needing to go to an isolated conference room. Additionally, these collaborative office spaces have in many cases resulted in stronger teams and departments, and the increase of productivity and ideas.
5. Sustainability: As industry and society moves towards the green movement, more and more offices are looking for sustainable ways to maintain their office and save money in the long run. Sustainability can be as simple as a recycling program, purchasing refurbished used furniture, to investing in LED lights over fluorescent ones. These little changes will ultimately lead to a better and more productive work environment for your employees.
Visit Susan Jennings on Google+
Image courtesy of inohow.co.uk
Work-related stress is a very real and serious thing. According to a study by the CDC (Centers for Disease Control and Prevention), 40% of workers reported their job “very or extremely stressful.” In a study conducted by Yale University, 29% of workers feel that they are “quite a bit or extremely stressed at work.”
Stress can lead to high blood pressure, depression, heart palpitations and other serious conditions. Below, we’ve documented some quick and easy ways to get you relaxing at the office, right at your desk.
Reorganize Your Setup: A messy desk leads to a messy life. If your desk is cluttered, get rid of it by adding in more filing cabinets and other organizational tools. Take a look at your workspace set up and see if there’s anything in its arrangement causing you unnecessary stress. Is your chair comfortable? Do your eyes strain due to the proximity of your computer screen? Do your wrists hurt from your keyboard? Is your phone too far away for you to easily reach it? If any of these things ring a bell, talk to your supervisor about rearranging or upgrading your workspace.
- Stress Ball: It’s an oldie, but it works. A stress ball or stress toy can give you the opportunity to release tension in your body through hands-on physical exertion. Keep it handy and nearby.
- Change the Light: Amazingly, light can dramatically affect our day-to-day moods. If you have your own office, consider turning off the fluorescent lights and bringing in table and floor lamps that will project softer and more relaxing illumination. If you are in a shared space, place a few flameless flickering candles to set a mood, or invest in a small light box that mimics our natural sunlight.
- Yoga at Your Desk: There’s no need to “downward dog” in front of your coworkers, but when you’re feeling overwhelmed, take some time to sit in your chair and practice some yoga breathing exercises. Restorative yoga breathing emphasizes pulling in your breath through your nose, from the diaphragm up, while exhaling through your mouth. Avoid moving your upper body or breathing in through your chest. With each breath try to lengthen your inhalation and exhalation.
- Keep a Journal: Keep a small journal at your desk or on your computer. Whenever you’re feeling stressed, write down your immediate feelings. Make sure you are open and honest in your writings, but do keep the journal or computer file in a safe and protected place.
- Talk to Someone: Don’t be afraid to reach out to your manager or fellow coworkers when you’re feeling stressed. Sometimes just a quick email or phone call to a trusted confidant is enough to relieve some of the tension.Visit Susan Jennings on Google+
Image Courtesy of Reddit.com
Okay, so maybe the above image is a little … too much; but it’s safe to say, if you work in an office with cubicles, your cubicle is where you’re going to spend most of day, so why not make it your own?
[With your supervisor’s approval] Creating your own work space can be as simple as putting up a few mementos, to designing a more productive environment. Whichever route you choose to go down, we’ve compiled a few tips to help you get started.
1. Walls and Floors: Add wallpaper or fabric to the walls of your cubicle. With most cubicles, you can easily tack or tape these items on without damaging the material. Place an area rug or a mat on the floor of your cubicle for a cozier, homier feel.
2. Upgrade Your Office Furniture: If you don’t like your chair, desk or cabinets, bring in your own. As we mentioned earlier, if you’re going to spend the majority of your day in your cubicle, it’s worth it to be comfortable. Invest in a new or used ergonomic chair, desk and mouse or keyboard, if you can. Or, see what comfortable furniture you have at home that you’re not using and bring that in.
3. Let There Be Light [and Temperature Control]: Light and temperature can greatly affect your productivity and mood. If your office is too dark for your tastes, bring in your own desk lamp. If you prefer mood lighting, relax with some flameless flicker candles or string lights. Temperature-wise, if your office is too cold, bring in a small, portable space heater. If it’s too hot, many camping stores and other outlets sell small fans you can place on your desk.
4. Living Things: Fight the drudgery of an office space by bringing some life into it. By that we mean air-purifying plants, flowers, fish tanks, small water ponds and other “live” mementos. If you don’t have a green thumb, consider getting realistic-looking plants and flowers to spruce up your space.
5. Accessorize, Don’t Clutter: Adding a few fun items like toys, pictures, books and trinkets can help liven up your cubicle and add to your productivity. However, going overboard with toys or any other knick-knacks can seem unprofessional and inappropriate for your office.
Before engaging in any “redecorating,” make sure you check with your supervisor and co-workers about office policies on such actions. People may have allergies to certain plants and flowers, while others may find certain pictures or wall hangings offensive. Creating your own cubicle paradise can be a wonderful thing that’ll enhance your time at work, just make sure you don’t break any rules.Visit Susan Jennings on Google+
For those working at a desk job, sitting for long periods of time can cause irreparable health consequences. In short, ergonomics is the science of studying equipment designed to fit our bodies and improve our cognitive abilities. Below, we’ve highlighted the main components needed to build the ultimate ergonomic workstation.
1. Chair: The king of ergonomic design, your chair supports your back and your bottom and affects your posture. When choosing an ergonomic chair look for 3 key things: shape, length and height. The shape of your chair should support your natural posture. Not too soft and not too firm, it should offer lumbar support while curving to your natural shape and head support if available. The chair length should leave you with a small gap between the back of your knees and the edge of the chair. Adjust the height of the chair so that your feet rest on the floor and in front of you. Avoid putting your feed behind you or in another unnatural position.
2. Desk and Computer Screen: Set up your desk to where your computer monitor is 18-38 inches away from your face. Adjust your monitor upwards so that it can remain 20 degrees under your eye line of sight. This will reduce eye strain, and neck and shoulder injuries. What often helps is investing in a desk that elevates the monitor onto a higher platform. Placing reams of paper or books underneath the monitor is a good substitute.
3. Mouse: Position your mouse in such a way that your arms can remain straight or at most at a 90 degree angle. Many mice are now also designed to wrap to the natural shape of your hands in order to reduce risk of carpal tunnel syndrome.
4. Keyboard: When you’re sitting, angle your keyboard to where your forearms are not bending more than 20 degrees, and your wrists can remain relaxed and neutral. Many experts believe that using the kickstand on the back of a keyboard puts too much strain on wrists due to the bend. If you need to use the keyboard’s kickstand for additional height, consider investing in a wrist rest that can help reduce any possibilities of strain. Another alternative is investing in an ergonomically designed keyboard.
1. Posture and Position: Avoid slouching or leaning forward through the day. Keep your back relaxed and against the chair.
2. Stand: If you’re having issues with your posture, consider building or investing in a standing desk.
3. It’s Personal: Everyone’s body is different and will have different needs. If purchasing ergonomic furniture for the whole office, do understand that each item should be personalized to the individual.Visit Susan Jennings on Google+