1. Not Getting the Right Measurements
When it comes to buying office furniture, the first mistake a person can make is not getting the right measurements of the office. Forgetting to measure properly can cause costly errors to be made in the floor plan and space design. When taking measurements, be sure to make a note of all entry ways, electrical outlets, doors, and windows. This will help your designers and shoppers purchase the right size furniture. Remember the idiom: measure twice, cut once.
2. Not Looking for Discounts
If you’re looking to furnish an office fast, it may seem easier and more time efficient by just purchasing office furniture from your local mega chain store. However, these outlets often over-charge or have limited selections, causing you to lose money in the long run. The best place to look for discounts and to shop is online. When you shop online, you have a greater chance of finding exactly what you need and at a price you like. If you need your furniture now, many retailers now offer fast nationwide shipping that includes installation as well.
3. Not Prepping the Area
After you’ve measured your office, shopped for discounts, and ordered your items, it’s time for your furniture to be delivered. Before it arrives, make sure to prep the area. Vacuum, mop, and dust where appropriate, and move any furniture that will be in the pathway of the deliverymen. Creating a safe and open space for your furniture to be delivered will ensure the installation goes quickly and smoothly. On delivery day, when an office isn’t prepared, mistakes can and will be made; furniture that isn’t properly secured can be damaged, and installation takes longer.Visit Susan Jennings on Google+
1. Professional Design at a Discount: By investing in high quality used office furniture, you’re getting professional grade designs at a severely discounted price. One of the best things about purchasing used furniture is how affordable it is when compared to its “new” counterparts. Smart shoppers know that buying used office furniture isn’t just convenient, but economical, as well.
2. Quality: When you buy your pre-owned office furniture from a trusted dealer, you’ll often find that your pieces show little to no sign of damage. That’s because dealers often clean and restore the pieces to like-new conditions. Additionally, because you’re buying a high quality piece, you’re still reaping the benefits of the brand’s original design.
3. Resale Value: Used furniture, especially ones manufactured by a well-known brand, can retain 75% of its original value for five years. That means even if you purchase a used piece of furniture, you can still sell it after a while and make back most of your money.
4. Faster Delivery: Often, purchasing new furniture from a high-end designer means weeks of waiting for the product to become available. Worst of all, when you purchase new, you are often left with the task of assembling the furniture on your own. Pre-owned furniture, on the other hand, is ready to go when you need it and usually comes pre-assembled.
5. Environmentally Friendly: By choosing used office furniture over new furniture, your company is making a conscious design to reduce your carbon footprint and prevent these perfectly functional pieces from going into the landfill.Visit Susan Jennings on Google+
Your receptionist is the gate keeper to your office and your lobby is the gate. Generally, when a client enters the building, the first place they’ll arrive in is your lobby. Make sure your lobby makes a good first impression with these helpful design tips.
Make the Reception Desk the Centerpiece
Keep your reception desk at the center of the lobby, so your receptionist can quickly make eye contact and greet anyone who enters the doors. Invest in a high quality reception desk that affords your receptionist the space they need to work, while keeping a professional appearance.
Incorporate the Brand Everywhere
Use the lobby to show off your brand’s image and its story. In the design of the lobby, tie in elements from your brand’s logo, such as color and shapes. If your office has multiple locations, incorporating the brand in the lobby’s design is even more important for you, to establish visibility and brand authority. For the sake of cohesiveness, be sure to incorporate these elements in the rest of your office.
Understand the Needs of Your Potential Guests
Analyze the needs of your potential guests. The needs of clients going to a technology firm are very different from clients waiting in a doctor’s office. Creating a space tailored to the need of your guests will help you maintain and attract clientele. For example, if you’re a pediatrician, consider adding a play area in your lobby. If you work at a marketing firm, keep brochures or other materials displaying your company’s success stories.
Welcome Them with Comfort
While you want to create a unique environment, make sure it’s comfortable. Keep the temperature between 75-78 degrees. Provide your guests with artwork, books, photographs, collectibles, and other items that they can look at and think about. Try to make these things meaningful and related to the goals or story of your company. If you know your clients are often on-the-go, provide them with easily accessible Wi-Fi and power outlets.
Above all else, when it comes to guest comfort, make sure your furniture is comfortable. Even if you can’t afford personalized signage or décor, make sure your seating and table pieces are comfortable and functional for your guests.Visit Susan Jennings on Google+
While most businesses employ commercial cleaning services to vacuum the floors or take care of their garbage disposal, it’s important that your employees do their part in keeping their areas clean and professional looking. Below, we’ve compiled our top 5 ways to keep your office looking that way all the time.
1. Set-Up Cleaning Groups: Assign a team of employees who is tasked with cleaning common areas like the break room or storage room. Rotate this team monthly or on weekly basis so everyone has an opportunity to participate.
2. Encourage Eating in the Lunch Room and Not at the Desk: Avoid crumbs and stains by encouraging your employees to eat in the lunch or break room and not at their desk. Even if they’re just taking a break, by encouraging your employees to go to a specific spot to eat, you will avoid any potential messes or mishaps.
3. Disinfect Everything: The office space is a cesspool of germs and bacteria. Make sure to regularly disinfect your office furniture with disinfectant wipes or sprays. Creating this habit will also force you to clean up your desk and toss anything you don’t need.
4. Reorganize Work Spaces: Examine your office or your employees’ work space and see if the current arrangement is causing any issues with cleaning. Sometimes rearranging a work space is all a person needs to keep a tidier desk.
5. Establish Waste Protocol: Make an effort to establish an office protocol for disposing of sensitive documents, recyclables, trash and electronics in the office. Reinforcing a disposal system will help maintain your office’s efficiency and cleanliness.Visit Susan Jennings on Google+
Image courtesy of www.freeimages.com
March 20th marked the first day of spring on the calendar, and what time is better than now to bring in the new season? Here are some quick and easy ideas for your office to welcome spring into your work day.
1. Spring Cleaning: Celebrate the end of winter by cleaning up your office. Assess how much waste is disposed of in your office and if a recycling program needs to be implemented. Have your employees clean up their desks by providing them with the proper storage systems and filing cabinets. If needed, contact a professional paper shredding service to dispose of any sensitive documents.
2. New Furniture & Lighting: Think of spring as your time to experiment with bright eye-catching colors in your décor and lighting. Freshen up your work space by adding colorful chairs, tables and cushions to the room. Simple additions such as wallpaper or a splash of paint on the wall will really make a difference in how your office looks and feels. As the day become longer and the weather becomes warmer, try to rely on natural lighting instead of overhead or fluorescent lights. Natural lighting will not only help cut down on electricity costs, but provide a soothing and relaxing environment for your employees.
3. Add Fun: Spring is a time of life and new beginnings. If you feel like your office or cubicle is still suffering from the winter blues add some playful touches like fresh blooming flowers, a new desktop wallpaper, or personal tokens like pictures and paintings.
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Office chairs are known for their casters and wheels. However, there may come a time when you want to convert your mobile office chair into a stationary one. Today, we’ll be showing you a quick and easy way to remove the wheels off the bottom of your chair.
- Padding (such as corkscrew, felt and rubber) or Chair Glides
- Rubber Mallet
1. Turn the chair over so that the wheels are facing you and not on the ground.
2. Examine the chair to determine how the wheels should be removed.
3. Typically there are two ways you can remove the wheels. If the wheels are not held in by bolts, carefully pull out the wheels at its base. If the wheels are held in by bolts, take a screwdriver and release the wheels that way.
4. After removing the wheels, the next step is for you to add the protective covering to the legs of the chair. The protective leg covering, either in the form of chair glides or your choice of padding, protects your floors from scratches and scuffs.
5. If you’re using chair glides, attach the glides to the legs of your chair. Gently hammer in the glides in with a rubber mallet.
6. If you’re using protective padding, apply glue onto the material and attach it to the leg of the chair. Dry the padding based on the instructions from the adhesive.
- Before sitting in the chair, test it for stability. Turn the chair upright and slowly sit down in it.Visit Susan Jennings on Google+
Rule #1: Set Up a Safe Location for Your Employees to Store their Rain Gear
During a rainy day, protect both your property and your employees with designated places for them to store their rain gear. Set up an umbrella bucket at every entrance and not just the main door. Having an umbrella bucket will keep the floors from getting wet and prevent potential injuries.
In a safe area, such as the break room or near the reception desk, set up coat hangers and storage bins where your employees and clients can change out of their rain jackets and boots. Make sure this area is kept dry.
Rule #2: Don’t Use Towels as Floor Mats
For many businesses, often the easiest way to sop up a wet floor is by leaving a towel on the ground. However, towels move around and can potentially cause slip and fall accidents. Additionally, they look unprofessional and may damage your image.
When it’s wet outside it’s important that correct floor mats be in place. We recommend a combination of an exterior floor mat outside the office, an absorbent interior floor mat when you first enter the building, and an entrance floor mat that leads up to the reception area and/or at every entrance, if you have more than one. It is also recommended that you place long runner mats down the hallways to catch additional moisture and debris.
Rule #3: Use That Rainy Day Fund
The rain often means longer and more hazardous commutes for your employees. Treat them to something nice like a free breakfast or lunch. By keeping them indoors instead of going out during their lunch or break, it will not only assure their safety, but prevent additional moisture from being tracked into the building.Visit Susan Jennings on Google+
Tip #1 – Educate:
While most people already know the benefits of recycling, it’s important that your employees are aware that a recycling program is an active part of your company. Here are some common ways for you to do so:
- Hold a meeting informing your employees about your recycling program. Make sure they are aware of the consequences of not following the program, both for your office and for the greater community.
- Provide resources such as pamphlets, website links or books on recycling and the green initiative.
- Create permanent signage to hang around the office that will encourage recycling and educate employees to recycle and conserve resources. Permanent reminders such as signage will help establish recycling as an integral part of the company culture.
Tip #2 – Lead by Example:
Lead by example by outfitting your office with “green” technology.
- Switch out traditional fluorescent lights with LED lights.
- Purchase pre-owned office furniture, instead of new furniture to reduce waste.
- Participate in ride shares or carpooling opportunities.
- Use recycled paper; encourage a “paper-free” office.
Tip #3 – Keep Track & Provide Incentives:
Help your employees get into the spirit of recycling by offering them incentives for identifying issues within your company or resources used in your office that could benefit from a “green” makeover. Employees that show initiative or actively participate in the recycling program should be given an incentive for their efforts.
Incentives don’t need to be large or expensive. Often an acknowledgment of appreciation or gift certificate should suffice. The main purpose of an incentive program is to keep track, maintain and grow your recycling program.Visit Susan Jennings on Google+
Plants are a wonderful way to add color and life to an office. Not only will a leafy green shrub help drown the monotony of a work space, studies have shown that some plants can naturally purify the air around you. Below, we’ve chosen our top 5 favorite plants to help you make your office a healthy and happy space.
1. Peace Lily: Peace Lilies have been shown to absorb toxins like benzene, trichloroethylene and other pollutants found in carpets and wall paint. Its beautiful white lily “flower” is really a modified leaf which will provide you with weeks of plumage. The plant does not require much care except for once a week watering.
2. Bamboo: One of the fastest growing plants in the world, bamboo plants are incredibly easy to take care of. The plants are often kept in a vase, partially submerged in water. While the plant requires ample sunlight, do not place it directly in the sun. Bamboo plants are known to filter out carbon monoxide, formaldehyde, and more.
3. Golden Pothos: The most indestructible plant on our list, the Golden Pothos is a hardy vine plant that creates a beautiful cascade of leaves when kept as a hanging plant. The plant grows in any lighting situation except for direct sunlight, making it ideal for the office. Like the other plants on our list, the Golden Pothos eliminates carbon monoxide, formaldehyde, toluene and benzene pollutants from the air.
4. English Ivy: Durable and easy to care for, the English Ivy is an evergreen climbing plant that can virtually adapt to any condition. Able to grow in low light to bright sunlight, the plant can eliminate allergens like mold and reduce fecal matter particles.
5. Gerbera Daisy: With enough sunlight this pretty plant produces colorful ornamental flowers. Unlike most plants that release oxygen during the day, Gerbera Daisies release oxygen at night. Extremely effective at purifying air and producing clean oxygen, this plant will allow you and your employees to breathe better throughout the day.Visit Susan Jennings on Google+
When planning an office space, it’s easy to get sucked into the newest trends in design. While you may be left with a beautiful space, you may also be left wondering “Was it worth the time and investment?”
Every business has their own unique work culture and needs, and, as tempting as it is to opt for a collaborative or downsized workspace, it’s important that you understand the habits of your employees.
Below we’ve compiled a quick questionnaire to help you measure just how effective your new space design is.
1. How much time do your employees spend at work?
2. How many employees work from home versus at the office on a daily basis?
3. How is technology integrated throughout the office?
4. How organized is the technology at an employee’s workstation?
5. How much storage space do your employees actually use?
6. How many items of importance (files, project binders) do your employees keep at their desk at any time?
7. Where do you hold group meetings?
8. How often do you hold group meetings?
9. How many people usually attend?
10. When your employees are not at their desk, where are they?
Survey your employees with this questionnaire or some version of it. The result of your findings will give you a clearer picture of the effectiveness of your space design and where it can be improved.Visit Susan Jennings on Google+