Archive for the ‘Used Office Furniture’ Category

The 20 Documents You Must Store in a Fireproof Filing Cabinet

Fireproof filing cabinets might cost more than standard cabinets, but you’ll be getting first-rate protection from unexpected disasters.

Whether you’re running a business or just safeguarding personal documents, investing in a fireproof filing cabinets can save you a lot of headaches in the event disaster strikes.

If your method of caring for your vital records involves a flimsy, three-ring binder or a shoebox in your closet, it might be time to re-evaluate.

Paper starts burning at 400 degrees Fahrenheit  but structure fires burn at much, much higher temperatures. Unlike a regular wooden, metal filing cabinet or that three-ring binder, a UL-tested fireproof cabinet is designed such that internal temperatures won’t exceed 350 degrees Fahrenheit for the amount of time specified by the manufacturer. This means when a fire strikes your home or business, your documents should be protected long enough for emergency workers to put out the fire.

Think you don’t have enough paper records to justify purchasing a costly fireproof cabinet? Think again. Businesses and individuals both amass a fair amount of paperwork that can be difficult, if not impossible, to replace if destroyed.

Here are the items that must be stored in a fireproof filing cabinet.

Business:

1. Contracts and agreements that prove ownership of property, equipment, vehicles, products, etc.
2. Grants and leases
3. Operational records including current accounting and tax records, current personnel payroll, leave and insurance records, budget records, account histories and shipping records
4. Current client files
5. Current standard operating procedures (SOPs)
6. Produced reports and summaries
7. Software source codes
8. Emergency operating records (any documents that dictate planning, organization and company hierarchy in the event of a disaster)
9. Founding documents

Home:

10. Property insurance and contact information for your agent
11. Any paperwork related to end-of-life planning; these include wills, living wills, powers of attorney and health-care proxies
12. Copies of any wills for which you are the designated executor
13. Passports, birth certificates, death certificates, marriage licenses and social security cards (originals)
14. Lists of family doctors, prescription medication and contact information for health care providers and pharmacies
15. Paperwork related to investments, bank accounts and retirement plans
16. Vehicle titles and spare keys
17. Warranties
18. Stocks and bonds
19. Certificates of deposit
20. Electronic files like photos, videos, storage drives, etc.

Source: CBS MoneyWatch, SafetyFile.com and Marquette University

Safeguarding your most valuable records within a fireproof fortress costs a bit more than buying a standard filing cabinet. Luckily, you can find used, name brand cabinets at Arnolds for a fraction of the cost of buying new. Start shopping now.

4 Ways to Choose Reception Furniture That Will Last

Aim for a reception area that’s stylish, comfortable and functional.

As the saying goes, you only get one chance to make a first impression, and this is especially true with reception furniture. Your reception area is often the first place customers, clients, job candidates and investors interact with your business, so you want to ensure that they have a positive experience from the moment they enter the room.

Selecting furniture that is functional, stylish, sturdy and that shares a story about your company with visitors might require a little extra homework, but the end result should be well worth the extra effort.

Here’s what to think about before you start shopping:

1. Size: Considerations you need to make include the square footage of both your waiting room and the area where you want to position the desk, as well as the number of people who will be using it. The desk should be positioned such that visitors will see it as soon as they enter your office and it should have a good view of the entire waiting room area. If you have more than one receptionist, you’ll want to make sure the desk is large enough to accommodate each person who’s using it. Shop for a desk that matches the scale of your waiting room; ie: don’t buy a huge desk to fit in a small space or a tiny desk to fit in a cavern. Remember you’ll need to fit other furniture in the reception area as well, too, like seating and tables for visitors, so don’t forget to leave room for those pieces when taking measurements.

2. Function: Each piece of reception furniture you purchase should have a specific job, so it’s important to think about what those jobs are before buying anything. For instance:

  • In addition to greeting visitors, will your receptionist be doing any other type of work, like filing, data entry, mailing, etc., that might require extra space and/or equipment?
  • Will visitors need space to sign-in or fill out paperwork?
  • How many visitors do you expect to be in the reception area at any given time?
  • How long will visitors generally need to wait?
  • What types of visitors are you expecting (business professionals? Older people? People with children?)?

All of these questions will offer clues as to the type of furniture you should be looking for. If you run a smaller business with only an occasional visitor, you might be able to get away with having a couple of comfortable chairs and a small table. If you expect more visitors, be sure to include enough seating, such as chairs, sofas, benches, etc., to make everyone feel comfortable. If clients are older, look for chairs that will be easy for them to get in and out of. If you might have children in your waiting area from time to time, consider getting a small table and chairs for them (their parents will thank you).

This unique, angular reception desk would be a perfect fit for a business in a creative field.

This unique, angular reception desk would be a perfect fit for a business in a creative field.

3. Style: Think about your company’s values and aesthetic and try to find furniture that complements them. If your company is more traditional and caters to older clientele, look for pieces that are timeless, but not too stuffy. If your business is in a creative field, have a little fun by finding unique pieces that reflect your more outside-of-the-box perspective. If sustainability is a priority for your company, then showcase your green sensibilities with furniture made from recycled materials. And remember that while style is important, be sure not to be too heavy-handed with trendy furniture. Look for pieces that will stand the test of time both structurally and visually. Consider updating accessories like lighting, artwork and other decorations when you want to change your style.

4. Quality: Reception furniture is a big investment, so you don’t want to just run out to your local big box store and buy the cheapest, desk, chairs and tables you can find. The furniture will be used by not only your employees, but also clients, investors, board members, and job candidates so you want to make sure it’s strong enough to handle heavy use from people of a variety of shapes and sizes. Seating should be sturdy and have commercial grade frames and ample foam cushioning that’s not going to pancake after a year or two and also be easy to clean. The reception desk will endure people leaning on it, kicking it, scuffing it, dropping wet umbrellas on it and otherwise abusing it, so opt for one that can handle added stress. If you think you can’t afford high-quality pieces, then don’t forget to browse used office furniture retailers. You might be surprised by how far your money will go.

Start shopping for your reception furniture at Arnolds.

4 Reasons Furniture Credit is for You

One thing every office needs is place for employees to sit. If you're a startup on a budget, you can avoid facing these wide open spaces by applying for furniture credit.

One thing every office needs is place for employees to sit. If you’re a startup on a budget, you can avoid facing these wide open spaces by applying for furniture credit.

It’s true that furnishing an office isn’t cheap. Even if you are buying less expensive used office furniture, the costs of providing a desk and seating for every employee adds up quickly. If you’re a startup just getting your business off the ground, paying for new office cubicles are probably not in your meager budget.

These days, you can buy just about anything on credit from cars to clothes or groceries, so why not office furniture?

Here are four reasons furniture credit might be a smart move for you and your business:

1. You don’t have enough cash: Startups aren’t known for being awash with cash, yet they still need basics for running their business: Desks, chairs, conference room tables, computers and office supplies. Using furniture credit can help get a startup off the ground or help a company experiencing growing pains purchase the supplies they need in a pinch without worrying about going in the red.

2. You’re trying to reserve cash: Even if your business does have the funds to purchase furniture with cash, you might still opt to apply for credit because you need the cash for other areas of the business, like launching a new marketing campaign or hiring new employees. Furniture credit allows you to update old or damaged furniture or give your office layout a much needed makeover to accommodate new ways of doing business (i.e., ditching old-fashioned cubicles in favor of a more open-plan office) quickly without having to cover the funds up front.

3. You’re trying to save on moving costs: Moving your business to another city or state can be costly. One way to avoid these expenses (not to mention the time and hassle involved with packing and transporting your office) is to leave your old furniture behind and purchase new pieces at the new location. Furniture credit allows you to avoid moving costs without draining your bank account of cash that might be needed for other areas of your operation (like advertising your new location!).

4. You’re trying to build credit: If you’re considering financing your purchases through a furniture retailer, it’s wise to keep in mind that this could have a negative impact on your credit rating because they’re seen as “lenders of last resort,” according to DailyFinance.com. What’s more, this type of debt is considered “revolving debt” and is scored less favorably than other types of debt like mortgages or auto loans. On the other hand, credit scoring systems also give more favorable grades to those with a mix of different types of loans (i.e. auto, home, credit cards, etc.), so long as they’re making those monthly payments. If you have little to no cash up front, but are still a reliable customer who pays bills on time, then financing shouldn’t be an issue for you.

Learn more about applying for furniture credit from Arnolds today.

Photo courtesy of Rev Stan/Flickr

How to Pick the Perfect Used Chairs

If you’re in the market for chairs for your office, whether they’re ergonomic desk chairs, sturdy conference chairs or waiting room seating, deciding to buy used is a smart move. Not only will you pay less money, but you’ll also be helping the environment out, too, by ensuring that quality furniture doesn’t end up in a landfill.

Not all used furniture is created equal, so make sure to do your homework before buying.

Not all used furniture is created equal, so make sure to do your homework before buying.

Before running out to your nearest thrift shop or cruising Craigslist, you’ll want to make sure you can separate the good from the bad from the ugly. Keep in mind that if you shop from a used office furniture retailer like Arnolds, we’ll have done some of the legwork for you by repairing and refurbishing pieces that need a little TLC (and you’ll still save up to 70 percent over buying new).

Here’s what to keep an eye out for when shopping used to ensure you snag the best pieces for your money:

Good bones: If you come across chairs with ugly, stained, tired and/or dated fabric but that is structurally sound and well-constructed, then it could be worth your while to give it a little facelift with some new upholstery. However, keep in mind that there’s no need to dress up a dud. If the chair is otherwise cheaply constructed, don’t bother spending more to spruce it up.

Rips or stains: Most used furniture will have signs of wear (you can’t expect perfection), but you want to make sure any tears or stains can either be repaired, cleaned or aren’t in obvious spots. Like we mentioned earlier, if it’s a high-quality piece underneath some tired fabric, it might be worth your while to reupholster it.

Sturdiness: Before buying, sit down in the chair to make sure that it’s both comfortable and solid. Skip chairs that are rickety, have adjustments that aren’t functioning or have broken arm rests (or arm rests with overly worn padding). If it’s a high-quality chair with a broken part, it might be worth your while to see if you can order replacement parts to repair it.

Brand: A used chair from a big box store doesn’t have the same value as a used chair from a well-known, well-respected furniture maker. The great part about buying used is that you can probably afford the name brand pieces (think Steelcase, Herman Miller and Haworth) that you might not have had the budget to buy new. Even used these pieces retain their value because they’re built to last and have timeless style.

Just because you're trying to pinch pennies doesn't mean you have to sacrifice comfort. You can still find stylish and sturdy chairs when you buy used.

Just because you’re trying to pinch pennies doesn’t mean you have to sacrifice comfort. You can still find stylish and sturdy chairs when you buy used.

Comfort: The nice thing about buying used is that the chair is already broken in. Of course, on the flipside, it could be a little too broken in. You’ll want to make sure that the foam is still firm enough to support you comfortably rather than leave you sitting on a hard-as-rocks base.

Smell: While this shouldn’t be an issue for most office furniture you purchase, it’s worth it to take a whiff before buying. It can be almost impossible to get the smell of smoke out of upholstery (just ask any used car salesman), not to mention pet odors (should you be buying a piece someone used at home).

Start shopping for high-quality used office chairs at Arnolds.

How Fast is YOUR Office Furniture?

If you’re getting ready to update your office furniture and need to figure out what to do with the old stuff, you have plenty of options.

Sure, you could donate it, sell it or trash it (although we don’t encourage that last option), but why not boost your office morale and use it to make go-karts instead?

It's anyone's race!

It’s anyone’s race!

The borough council for a town near London recently donated old desks to Third Sector Potential, a social enterprise company, which converted them into go-karts. Local children were then invited to decorate the go-karts and race them as part of a weekend event earlier this month.

As connoisseurs of used office furniture, we loved this idea.

Obviously, if your desks, chairs, shelves, etc. are clean and in good shape, it’s smarter (and less wasteful) to find new homes for them. But if you have some seriously outdated, falling-apart pieces circa “Working Girl,” then why not use them for a little team-building exercise turned friendly competition? Just divide your employees into groups, hand them your castoffs to turn into rubber-burning speed machines (or at least hilarious, rickety conveyances). Once their vehicles are complete, head into the parking lot to race them (or stage an office furniture demolition derby).

Award prizes for different categories like most inventive use of materials, best decorated, fastest, most durable, most team spirit and best costume (for the driver, of course). Watch as the camaraderie blossoms.

While there’s no word yet on which desk-turned-race car grabbed the checkered flag at the London desk races, we found that those quirky Brits aren’t the only ones recycling their office furniture in this fashion.

Start shopping for the replacement to your go-kart desks and derby-ready office chairs at Arnolds.

7 Ways to Ensure ALL Lunch Tables are the ‘Cool Table’

We're guessing your high school cafeteria didn't look this cool -- with natural lighting, plants and hardwood floors.

We’re guessing your high school cafeteria didn’t look this cool: With natural lighting, plants and hardwood floors.

Remember that day when you donned a cap and gown, grabbed your diploma and ran off into the sunset, thrilled that you would never again have to experience the hell that is finding the right table in your high school cafeteria?

No more worrying about whether there would be enough room for you at the cool table or if you’d get stuck sitting with the chronic nose-pickers, food throwers or uber-nerds who preferred doing calculus homework to talking about who they were asking to prom over a sandwich and some homemade cookies.

Well, we’re sorry to be the ones to tell you this, but life in an office ain’t all that much different from life in a high school (minus the prom and calculus homework, of course). There are still group projects where everyone is expected to contribute, even the surliest and least sociable colleagues. There’s still gossip, except now instead of “who dumped who” it’s “who got unfairly promoted this time.”

And there’s still that dreaded moment when you enter the office break room and have to find a place to sit, hopefully far enough away from the guy in accounting who always brings leftover fish and close enough to the window that you can enjoy the view of the duck pond outside the office.

If you’re looking for ways to boost your employee’s morale, improve interpersonal relationships, and ensure that someone’s professional experience is better then their high school experience, then head to one often-overlooked spot in your office: The break room.

We’ve rounded up seven ways to make every lunch table in your office the cool table. Here’s what to do:

1. Offer a variety: From longer tables that can accommodate larger groups to smaller tables that seat two to four employees, it’s wise to offer a few different sized seating options. That way if someone prefers to spend their lunch break reading a good book, they can pick a small table in a quiet portion of the room and not have to worry about appearing rude to a more boisterous group. And on the flip side, if an employee would rather eat with someone, it’s easier for them to grab an open seat with a group at a larger table; this sort of interaction can even help improve relationships between different departments. In addition to different sizes, consider trying different shapes, or even throwing in some bar-like seating around the perimeter.

2. Put tables outside: Experts are routinely touting the importance natural light in the workplace; it’s said to boost morale and productivity. Of course, not everyone can get their own window seat, so it’s nice to offer options that allow all employees to get a little closer to nature at some point during the day. What better than a picnic lunch on a sunny day to rejuvenate this most disenchanted of co-workers?

3. Keep them clean: Nobody wants to eat at a table that’s covered in unidentifiable sticky substances and crumbs. Make sure to purchase lunch tables that are sturdy and easy to clean, and then encourage employees to tidy up after themselves by leaving paper towels and/or sanitizing wipes in an easy-to-find spot.

The high-top tables, bright lighting and wall decorated with airplants make this breakroom at the creativeLIVE San Francisco studio fun and cheerful.

4. Redecorate: Want more people to take a seat at your lunch tables? Make sure the room they’re in is inviting. Ditch the drab, white cinderblock walls and fluorescent overhead lighting in favor of a more fun (and less sterile) vibe. Paint the walls a happy color, hang up artwork, add a bulletin board that invites employees to share information, use fun lighting fixtures, and throw in a couch and area rug. Make the room look less like an office and more like the neighborhood cafe and everyone will use it more (especially if you throw in a little table tennis or foosball).

5. Leave your devices behind: While technology makes communicating more efficient  (send an e-mail here, shoot off a text there, IM in between), it’s not always the ideal choice when trying to nurture interpersonal relationships. Lunch breaks are the perfect time to leave your smartphones, tablets and laptops at your desk and get some actual face time with your colleagues. Catch up about kids, movies, books or troubleshoot work-related projects, whatever you want to talk about, but just do it in person at the lunch table, not over your phone.

6. Invite the boss: This might seem akin to inviting your teacher to sit with you, but actually having lunch with your boss from time to time can help improve your working relationship. The next time you see your supervisor sitting by herself in the break room, ask to sit with her. And rather than pepper her with questions about your latest project, ask her about her life like family, kids, hobbies, etc. Getting to know her on a more personal level might give you a little bit more empathy for her, which you’ll need especially when she asks you to work a shift next Saturday.

Arnolds stocks lunch tables in a variety of shapes and sizes to suit your company's needs.

Arnolds stocks lunch tables in a variety of shapes and sizes to suit your company’s needs.

7. Don’t eat at your desk: One way to ensure you’ll never eat at the cool table is to never enter the break room to begin with. Sure, we know you’re swamped and feeling antisocial, but crunching on potato chips at your desk will only annoy your coworkers and make a mess of your keyboard. Taking a few minutes to recharge midday and think about something other than the massive pile of things you need to accomplish by 5 o’clock might actually help you work more efficiently and effectively. In our opinion, that is pretty darn smart (but you know, in a cool way, not a solving calculus problems for fun sort of way).

Shop for affordable lunch tables for your office at Arnolds.

Photo courtesy of misteraitch/Flickr

The 6 Most Ridiculous Used Desks

Office furniture, especially the desk, often reflects the personality of the person sitting behind it as well as the values of the company. It’s important to put some thought into what you purchase. While buying a used desk can save you some serious cash, it can also deter customers, clients and investors, especially if it makes too bold a statement.

We rounded up some of the most ridiculous desks money can buy and offered some classier alternatives in hopes of saving you from embarrassing furniture situations.

1. Dragon Desk

Asian-Desk

Now, we’re not saying that this antique desk from the Far East isn’t beautiful. The intricate carvings and flower details are the work of a true craftsman. However, the desk has such a strong, specific aesthetic that it’s hard to picture in just anyone’s home or office (unless of course it’s in the home of an Asian scholar or the office of an antiques dealer). Plus, considering the desk legs are carved dragons with outstretched wings, we’re pretty sure your coworkers might think you’re playing a little too much Dungeons and Dragons on your off time. If it’s an antique desk you’re shopping for, opt for something with a little less embellishment, but still heavy on style, like this gorgeous Kittinger Partners Desk.

2. Treadmill Desk

Treadmill-Desk

With all the news about how a sedentary lifestyle shortens your life expectancy, treadmill desks are growing in popularity. But they’re not necessarily the most attractive pieces of furniture. When you take away the treadmill part of the desk, all you’re left with is just a strange looking piece of furniture that vaguely resembles a piece of exercise equipment. That’s what we think of this wood-and-glass piece. Sure it’s sleek and modern, but don’t tell us we didn’t warn you when it starts tabulating how many calories you’ve burned while filling out expense reports. Instead of buying this odd little desk, why not get an actual treadmill desk? You’ll show clients you lead an active lifestyle and burn actual calories at the same time.

3. Lady’s Desk

mirror-desk

Secretary’s desks are old classics that you can find in abundance on eBay or Craigslist. While they’re nice pieces for your home, they don’t exactly scream working professional. Especially when the dashboard of your desk features a mirror. It might be handy for knowing whenever anybody is sneaking up behind you (so you boss won’t catch you playing Words With Friends again) or for checking to see if you have lipstick on your teeth, but it looks more suited for the lady of the house who has to plan a weekend garden party than a successful professional. If you’re hoping to project a little more authority, but still like the classic appeal of a secretary’s desk, try this Kimball desk and credenza featuring beveled glass doors.

4. Chevy Nova Car Desk

Chevy-Desk

The person selling this one-of-a-kind-for-good-reason 1970 Chevy Nova Car Desk says it’s magnificent, unique and very rare. Well, that’s one way to describe it. Maybe it’s the fact that the car is lime green or maybe it’s the giant pinup logo lying across the hood, but we definitely wouldn’t describe it as professional. We know people like to make style statements with their offices, but we’re a bit concerned about the type of statement you might be making. Like that maybe you’re the type to hold after-hours drag races in the parking lot or that you spend your weekends watching “The Fast and the Furious.” If cars are your passion, perhaps you should opt for something a little more subtle (or at least a little classier) like this desk that features actual moving gears or the futuristic Luna Desk.

5. Traffic Sign Desk

Traffic-desk

This bare-bones rustic desk looks sturdy enough, which is important for furniture (you don’t want something to fall apart minutes after buying it, after all). But it also looks as if it might belong at a construction site, alerting construction workers and other passersby to watch out for falling cinder blocks or cranes swinging giant metal beams. Instead of purchasing a desk that appears to have been made with scraps of wood leftover from a weekend project, look for something that’s simple and functional, but still clean and professional, like this basic cherry desk.

6. Aquarium Desk

Aquarium-Desk

This aquarium desk is a conversation piece, we’ll give it that, and it’s nice to provide a habitat for some of Earth’s most beautiful creatures. But then we have to get practical. Aquariums aren’t exactly low maintenance  they require gurgling filters, algae removal, fish feeding and carcass removal (hey, fish don’t live forever!) and who wants to add all of those chores to your already busy day? If you want to keep a little aquatic friend at work, try opting for a smaller option like this Mini USB Desk Aquarium.

Shop for high-quality used desks at Arnolds.

What Can a Pierre Trudeau Piece Do For Your Office?

If you’ve ever wanted to work like a Canadian prime minister (or at least work behind the desk of a Canadian prime minister) here’s your chance.

A set of office furniture owned by the charismatic Canadian politician Pierre Elliott Trudeau is up for auction at the Heffel Fine Art Auction House. The desk, shelf cabinet and office drawer were commissioned from award-winning Portuguese designer Alexandra Champalimaud specifically for Trudeau and are valued at an estimated $4,000 to $6,000.

For those of you not up on your Canadian history, Trudeau served as prime minister from April 20, 1968 to June 4, 1979, and again from March 3, 1980 to June 30, 1984.

Pierre Trudeau sits on his specially commissioned desk, which is now up for auction.

As the head of the Liberal Party, Trudeau advocated for making Canada a “Just Society,” defending the newly implemented universal health care and regional development programs as well as expanding the welfare state. He was also behind the implementation of bilingualism, which required that all federal programs be offered in both English and French.

Another claim to fame: He was the first world leader to meet with John Lennon and Yoko Ono on their tour for world peace. Lennon described Trudeau as a beautiful person and said “if all politicians were like Pierre Trudeau, there would be world peace.” He even has an airport named after him.

Just what does a John Lennon-endorsed, “Trudeaumania”-inspiring politician/lawyer/writer work at?

Trudeau’s desk, made with burled maple wood and marble.

The pieces are made of maple burl wood, veneer, marble and bronze and are both modern and clean. The marble-topped desk is large at 29 1/4-by-88 1/2-by-48 1/2 inches, with rounded pedestals supporting the ends. The shelving unit consists of a maple burl wood base with cabinet storage and bronze and plexiglass shelves and the office drawers are five separate pieces that can be placed together or apart and complement the desk and shelves in both style and material.

Shelves from Trudeau’s office made with maple and bronze.

With their sturdy design and contemporary style, these pieces belong in the office of someone who’s forward-thinking, innovative and a born leader.

Bidding closes Sept. 26, so there’s still time for you to own a piece of Canadian history (they were also used by Prime Minister Jean Chretien while he worked at Montreal law firm Heenan Blaikie). Proceeds from sale go to o The Pierre Elliott Trudeau Foundation, which promotes outstanding research in the humanities and social sciences.

If you miss out, you can still find pieces that are similar to the late politician’s (that are probably more affordable) like this Kimball maple doublepedestal desk or this gorgeous burled wood Kittinger Partners Desk both available at Arnolds. There are also options on eBay, including this executive desk with storage credenza and bookshelf all in a maple veneer, this nature-inspired walnut and glass desk or this one-of-a-kind acacia wood slab desk with iron legs.

While they might not be clones of the Trudeau desk, they’re show stoppers fit for a prime minister (or someone trying to act like a prime minister).

Shop for more used desks on Arnolds.

Used Chairs vs. New: A Comparison Analysis

When it comes to the old new vs. used chairs debate, which one comes out the winner?

Well, we think victory is in the eye of the beholder.

Each option has their own set of advantages and disadvantages (which we list below), but in the end it all comes down to the priorities of the buyer. If affordability is your bottom line, then you can’t miss going used, especially since there are so many retailers like Arnolds that offer like-new or refurbished pieces from well-known manufacturers.

But if you like having more of a selection, the ability to customize your chairs and not having to worry about missing parts or broken pieces, then buying new is a better fit.

When it comes to other factors like ergonomics, buying either new or used could work. As long as seat adjustments can still be operated and the seat and/or cushion is still comfortable and supportive, you can find great deals on ergonomic chairs as well by going used. Of course, maybe you’d prefer not to have spend time sitting on each and every chair candidate to test these things out before you purchase it, in which case buying new might be less of a pain in the neck.

If you’re still on the fence about whether to buy new or used, read on. Here’s what you need to know:

Used chairs

Buying used is your best bet for going green.

Buying used is your best bet for going green.

Advantages
Cheaper: This is perhaps the number one reason to buy used instead of new. Businesses and individuals can save significant amounts of money on used chairs, up to 70 percent or more off the list price of a new chair, which adds up to a lot of cash, especially if you’re a startup with limited funds or trying to outfit a large office. Keep in mind that in some cases that’s 70 percent off of high-quality, name brand chairs. Just because you’re pinching pennies doesn’t mean you have to skimp on style, or comfort for that matter.

Faster: If you’re hoping to furnish your office in a hurry, then used furniture that you can purchase and take home from the store on the same day is your best bet.

Greener: Did you know that, according to the EPA, 9 million tons of usable office equipment ends up in the landfill annually? You can do your part to stop needless waste by purchasing used chairs. What’s more, you’re helping lower the demand for new furniture, which uses natural resources and energy to produce.

Healthier: Used chairs are not only healthier for the environment, they could be healthier for your office. You know that new headache and nausea-inducing new furniture smell? That’s actually the slow release of volatile organic compounds (VOCs) found in things like finishes, adhesives and upholstery in new office furniture. Over time, these VOCs off gas and the furniture is safer to use. The advantage of used furniture is that it’s already gone through this process by the time it reaches your office, unlike new furniture.

Disadvantages
Damaged: From missing wheels to broken armrests, your used chair could have a flaw or two. Make sure to fully inspect whatever piece you’re purchasing to make sure that any damaged pieces are at least fixable and that missing parts are replaceable. If you want to buy used but don’t feel like making repairs, look for retailers that sell refurbished furniture.

Worn in: Even if the chair isn’t technically broken in anyway, chances are it will be more “lived in.” This means the seat cushions might not be as firm or the armrests could be more dinged up from years of scrapping the undersides of desks or the upholstery can be threadbare in places. Again, some used furniture retailers offer refurbished pieces that address these problems, or you can try to freshen them up yourself.

Harder to match: If you’re trying to furnish a whole office, you might have a more difficult time finding matching chairs or chairs that fit your office aesthetic when shopping used versus new.

New chairs

If you're looking for the latest, high-style pieces, then you probably want to buy new.

If you’re looking for the latest, high-style pieces, then you probably want to buy new.

Advantages
Brand new: Who doesn’t like shiny new, unbroken, immaculate things? The best part about buying new is that you are the first person to use the furniture, which means you get all the advantages of firm cushions, functional adjusters and fabric unstained by spilt coffee.

Bigger selection: When you buy used, you’re at the mercy of whatever’s listed on Craigslist, in classifieds or at your nearest retailer. While chances are, you’ll still find a pretty good selection, you might not find pieces that totally match your needs aesthetically or ergonomically. But the sky’s the limit when you’re buying new.

Easy to buy en masse: If you’re trying to furnish a large office, you’ll need a lot of furniture, and we imagine you’d prefer that furniture to match. If you shop used, you could end settling for pieces that look similar, but don’t match or even pieces that don’t go together at all. Buy used, and you’ll be able to order the number you need from the manufacturer without worrying about whether there will be enough of a certain model.

Disadvantages
More expensive: If you’re shopping for high quality chairs that were built to last, you’ll pay a premium for them, especially when you’re buying new. A brand new Humanscale Freedom Task Chair can retail for more than $1,335 (used at Arnolds is just $325). While you might be able to justify dropping that amount for a few chairs in a small office, it can get expensive fast if you’re a larger business.

Lag time for orders: Depending on how much furniture you’re purchasing and where you’re purchasing it, there can be a lag time between the time that you order the furniture and when it’s actually delivered to your office. This can be weeks or even months, which should be a big consideration for companies who are growing quickly. When buying used, you already know what’s in stock and you can most likely have it in your office the same day you bought it.

Photos courtesy of vixs/Stock.Xchng and csongor/Stock.xhcng

5 Ways the Right Conference Table Can Change Your Business

The Knights of the Round Table gather for a strategy session over dinner.

Legend has it that before going to battle, King Arthur would gather with his knights around a round table, the shape of which prevented any of the king’s barons from claiming authority over another. The round table also provided a sense of purpose, fellowship and belonging to an entity that was larger than the sum of its pieces.

Fast forward almost a millennia and it could be said that modern businesses have the same goal for their employees (well, minus the whole riding off on Biblical crusades part): To have stakes in a venture that is both meaningful and larger than yourself. How can a company apply Arthurian legends to their offices? Well, let’s do what King Arthur did and start with that conference room table, the place where decision makers, stakeholders and innovators gather to share ideas and information and plan for the future.

Your round table doesn’t even necessarily have to be round, either (psychologists have found that there are ways to create so-called power seats at a table no matter what shape it is). Other options include rectangular, racetrack, boat-shaped, U-shaped, figure eight or a custom shape. It definitely doesn’t have to be made of wood as Arthur’s might have been; it could be glass, stone, laminate or, heck, even made of LEGO (see below!). No matter what shape it is or what material it’s made of, the table should be the right fit for your business and its goals.

To help pave the way for a successful future, your conference table should accomplish the following jobs:

1. Include: One of the most important functions of a conference table is to offer a seat for everyone attending a meeting. That said, when shopping for one, you need to make sure it’s big enough to fit the number of people who will be using it regularly, while also fitting in the room proportionally. When everyone has a seat at the table, the feelings of inclusion and being part of the team will result in more inventive thinking and problem-solving and better overall office morale then if people are left standing on the outskirts.

2. Comfort: Meetings can be tedious and long, so you want to make sure that those in attendance are comfortable. The right conference room for your business will not only be large enough to accommodate large groups, but also give each person a little breathing room. There are some basic recommendations when it comes to how much space each person needs. At minimum, the space is the width of the chair around the table (anywhere 24″ to 30″ wide). Of course, as anyone who has ever sat in a coach on an airplane knows, this isn’t a lot of space and isn’t very comfortable. Ideally, each person has 36″ of space at the table, and up to 42″ for meetings where attendees need more space (to spread out paperwork, laptops, etc.). To figure out what size table you need, simply estimate the maximum amount of people that will regularly sit at the table and multiply that by the amount of space you want to provide each of them.

The right conference table is both practical and inspirational.

The right conference table is both practical and inspirational.

3. Inform: Office furniture does more than just provide places for people to accomplish tasks. It can also offer clients, job recruits, investors and other visitors insight into the type of company you are. For instance, an open office filled with casual meeting spaces and bright pops of color might indicate a more creative, carefree work environment compared with a law office that opts for closed offices, muted colors and traditional wood furniture. This concept is especially important for your conference room, which is often the site of important meetings with decision makers and customers. Selecting an attractive table that speaks to your company’s aesthetic will give people a peek at your business’ story. In addition, the shape of the table also serves a function. Oblong tables with definitive heads where meeting leaders, managers or executives sit tell people who’s in charge, whereas round, square or octagonal tables offer a more democratic and informal vibe.

4. Integrate: It’s rare to have a meeting these days that doesn’t have some digital presence, whether colleagues are taking notes on their iPads or the sales manager is sharing a PowerPoint presentation. A conference room should not only serve as a place for people to set down their various devices, but also as place where those devices can be powered and other AV equipment can be docked readily. This will free up the floor of hazardous and messy-looking cables and wires and allow the meeting to proceed seamlessly.

This conference table made of LEGO shows that this company isn’t afraid to try something new.

5. Inspire: The design of the table not only tells people a little bit about your company, but truly unique, beautiful or innovative tables can also inspire or energize the people sitting around the table. Take this table made out of Legos, or this one with swings for chairs or this one that uses bicycle wheels for legs. Do you think your gray-laminate-topped table will get your employees thinking in new and creative ways the same way these outside-of-the-box designs would?

Start shopping for the perfect table for your business at Arnolds Office Furniture.