Archive for the ‘Used Office Furniture’ Category

3 Spaces Your Office Needs

1. The Studio: When you need to think creatively, or when you just need a clean space to work, the studio is an open area where work can be produced. You don’t need to be an art gallery or a photographer to have a studio; a studio is an ideal environment for any business that needs a way to think outside the box.

Design Solution: Keep furnishing to a minimum. All you need is a few long tables and chairs for convenience.

2. The Quiet Retreat: As more and more businesses turn to open space and collaborative designs, it becomes important that a quiet retreat is available for your employees who need a break from the noise and chaos. Just like school libraries are a staple on college campuses, the quiet retreat is a space where employees can research and work on projects in silence.

Design Solution: Keep cell phones, telephones, and any conversation out of the retreat. Install individual desks, or communal tables with walls to mimic a library atmosphere.

3. The Nucleus: The nucleus is the heart and soul of your company. Unlike a break room, the nucleus is not just for meal and break time gatherings. It’s the part of your office where community and sense of team work is built. It’s where ice cream socials, company meetings, and game days are held. The nucleus is a space where employees can recharge, while learning and growing with the company.

Design Solution: Add white boards (or chalk boards) in the center of the room for impromptu pow-wows and brainstorming sessions. Make the room adaptable for any event by outfitting the nucleus with mobile furniture (tables and chairs with wheels).

Color Therapy for the Office

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The walls of your office can affect the way your employees work and feel. Studies show that depending on age, gender, location, and culture, different colors have different impulses associated with them.

When designing your office, choose your office colors wisely. Remember that each color can affect the psychology and mood of your workplace.

Colors and Their Associations:

- Red: Aggressive and stimulating, and raises energy levels.  Good For: Reception areas; anywhere that you want to make a strong first impression.

- White: Clean, neutral, and sterile. Good For: Overall neutral color that can be used in any room.

- Yellow: Stimulating, bright, and cheerful. Good For: Conference rooms or break rooms where employees need to feel stimulated.

- Blue: Calming, soothing, and masculine. Good For: Bathrooms; blue is often associated with sleep and sickness; this color may be too relaxing for a work place environment.

- Gray: Wisdom, and intelligence. Good For: Gray is a relatively neutral color, but can make a good impression in hallways and offices.

- Purple: Dramatic, elegant, sophisticated, and feminine. Good For: Reception areas and hallways; purple is a strong color and should be used sporadically as a design accent, rather than an overall wall color.

- Orange: Exciting, energetic, and enthusiastic. Good For: Certain shades of orange can have the same stimulating effects as yellow; use it in your conference rooms and break rooms.

- Green: Stress relieving, calming, and soothing. Good For: A room where you meet with clients; green is a relaxing color that is restful on the eyes; however, unlike blue, it does not have the same “sleep” connotations; instead, green represents life and renewal.

The 3 Keys to a Great Office Space

Location

When looking for a new office, search for locations that best fit the needs of your employees and clients. If you tend to deal with a lot of foot traffic or client meetings, look for a location that offers free parking for visitors and which can easily be found.

Business owners tend to look for locations with affordability as the main determinant. While it’s prudent to stay within your budget, a location shouldn’t always be about the cheapest find. A good location should not only provide you with the space you need, but should be near places your employees or clients would like to frequent.

For example, if you work in a medical office, being near a pharmacy makes sense for your clients. If you work in a small startup office, being near trendy restaurants or bars is a convenient place to take clients for meetings and to build team relationships.

The Building

When checking out the space, make sure to look into the other offices in the building. Knowing your neighbors may help you determine whether or not a space is right for your businesses. For example, if your neighbor runs a record store and your building doesn’t have the proper soundproof walls, this may prove to be too much of a distraction.

Additionally, if you work for a company with a lot of sensitive equipment or documents, make sure the building has the proper security in place to prevent lost or theft.

Room for Growth

As your business expands, make sure your office has enough room to accommodate potential growth. Take some time out to properly assess your future and what it look looks like to you. Cubicles can always be rearranged to fit more employees, but square footage is static.

HIPAA-Compliant Office Design Features

If you work in a medical, health, or insurance office, then you are well aware of HIPAA Regulations that protect patient health information. Prevention and proper training is the greatest step you can take in minimizing any risk of information leakage. These measures range from proper document disposal to email protocol. Even when it comes to designing your office, there are several HIPAA-compliant features you can integrate into your layout.

1. Reception Area: While your reception area should remain open and welcoming, reception desks that are too exposed risk people overhearing private conversations and private documents being seen. You can avoid this from happening by investing in a clear soundproof barrier between the reception area and waiting room. The clear barrier will give the illusion of an open space, while maintaining privacy between a patient and a receptionist.

2. Workstation Removed from High Traffic Areas: Keep your workstations away from high traffic areas. Ideally, install cubicle walls that will create a privacy barrier between each station.

3. Computer Safeguarding: Position your computer away from traffic or anyone other than the user. Invest in computer monitor filters or protectors that guard your screen from prying eyes.

4. Secure Storage: During office hours, your cubicles or private offices may provide enough privacy for your employees. However, information loss or exposure can still happen after they leave for the day. Invest in fireproof filing cabinets that come with a lock and key for a complete security system even in the event of an emergency.

Love Your Lobby

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Your receptionist is the gate keeper to your office and your lobby is the gate. Generally, when a client enters the building, the first place they’ll arrive in is your lobby. Make sure your lobby makes a good first impression with these helpful design tips.

Make the Reception Desk the Centerpiece

Keep your reception desk at the center of the lobby, so your receptionist can quickly make eye contact and greet anyone who enters the doors. Invest in a high quality reception desk that affords your receptionist the space they need to work, while keeping a professional appearance.

Incorporate the Brand Everywhere

Use the lobby to show off your brand’s image and its story. In the design of the lobby, tie in elements from your brand’s logo, such as color and shapes. If your office has multiple locations, incorporating the brand in the lobby’s design is even more important for you, to establish visibility and brand authority. For the sake of cohesiveness, be sure to incorporate these elements in the rest of your office.

Understand the Needs of Your Potential Guests

Analyze the needs of your potential guests. The needs of clients going to a technology firm are very different from clients waiting in a doctor’s office. Creating a space tailored to the need of your guests will help you maintain and attract clientele. For example, if you’re a pediatrician, consider adding a play area in your lobby. If you work at a marketing firm, keep brochures or other materials displaying your company’s success stories.

Welcome Them with Comfort

While you want to create a unique environment, make sure it’s comfortable. Keep the temperature between 75-78 degrees. Provide your guests with artwork, books, photographs, collectibles, and other items that they can look at and think about. Try to make these things meaningful and related to the goals or story of your company. If you know your clients are often on-the-go, provide them with easily accessible Wi-Fi and power outlets.

Above all else, when it comes to guest comfort, make sure your furniture is comfortable. Even if you can’t afford personalized signage or décor, make sure your seating and table pieces are comfortable and functional for your guests.

3 Ways to Welcome Spring into Your Office

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Image courtesy of www.freeimages.com

March 20th marked the first day of spring on the calendar, and what time is better than now to bring in the new season? Here are some quick and easy ideas for your office to welcome spring into your work day.

1. Spring Cleaning: Celebrate the end of winter by cleaning up your office. Assess how much waste is disposed of in your office and if a recycling program needs to be implemented. Have your employees clean up their desks by providing them with the proper storage systems and filing cabinets. If needed, contact a professional paper shredding service to dispose of any sensitive documents.

2. New Furniture & Lighting: Think of spring as your time to experiment with bright eye-catching colors in your décor and lighting. Freshen up your work space by adding colorful chairs, tables and cushions to the room. Simple additions such as wallpaper or a splash of paint on the wall will really make a difference in how your office looks and feels. As the day become longer and the weather becomes warmer, try to rely on natural lighting instead of overhead or fluorescent lights. Natural lighting will not only help cut down on electricity costs, but provide a soothing and relaxing environment for your employees.

3. Add Fun: Spring is a time of life and new beginnings. If you feel like your office or cubicle is still suffering from the winter blues add some playful touches like fresh blooming flowers, a new desktop wallpaper, or personal tokens like pictures and paintings.

 

 

Top 5 Air Purifying Plants for Your Office

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Plants are a wonderful way to add color and life to an office. Not only will a leafy green shrub help drown the monotony of a work space, studies have shown that some plants can naturally purify the air around you. Below, we’ve chosen our top 5 favorite plants to help you make your office a healthy and happy space.

1. Peace Lily: Peace Lilies have been shown to absorb toxins like benzene, trichloroethylene and other pollutants found in carpets and wall paint. Its beautiful white lily “flower” is really a modified leaf which will provide you with weeks of plumage. The plant does not require much care except for once a week watering.

2. Bamboo: One of the fastest growing plants in the world, bamboo plants are incredibly easy to take care of. The plants are often kept in a vase, partially submerged in water. While the plant requires ample sunlight, do not place it directly in the sun. Bamboo plants are known to filter out carbon monoxide, formaldehyde, and more.

3. Golden Pothos: The most indestructible plant on our list, the Golden Pothos is a hardy vine plant that creates a beautiful cascade of leaves when kept as a hanging plant. The plant grows in any lighting situation except for direct sunlight, making it ideal for the office. Like the other plants on our list, the Golden Pothos eliminates carbon monoxide, formaldehyde, toluene and benzene pollutants from the air.

4. English Ivy: Durable and easy to care for, the English Ivy is an evergreen climbing plant that can virtually adapt to any condition. Able to grow in low light to bright sunlight, the plant can eliminate allergens like mold and reduce fecal matter particles.

5. Gerbera Daisy: With enough sunlight this pretty plant produces colorful ornamental flowers. Unlike most plants that release oxygen during the day, Gerbera Daisies release oxygen at night. Extremely effective at purifying air and producing clean oxygen, this plant will allow you and your employees to breathe better throughout the day.

Dog-Proofing the Office

Many businesses are now allowing their employees to bring their dogs to work. Having a dog in the office can increase productivity, keep workers happy and encourage morale. However, if you are one of the lucky few who can have your pooch by your side or are an employer thinking of opening this policy, be sure to follow these tips on dog-proofing your office space:

- Make Sure Your Dog Is Well Behaved: This is a no-brainer, but before you decide to bring your dog to work, make sure he or she can handle new social environments. If your dog barks, be considerate of your co-workers on the phone, and avoid anyone who may have a dander allergy.

- Create a Safe Environment: Before your dog arrives, create a safe place for them to relax while you work. If there are multiple dogs in the office, do not allow other dogs into your dog’s area, or they may become territorial. Adding childproof gates to your cubicle walls is a great way to prevent this.

- Invest in Durable and Washable Furniture: For employers, protect your furniture by investing only in durable or washable furniture. Accidents happen and, when they do, make sure clean-up is fast and easy so your employees can quickly go back to work.

- Pre-Owned Is the Way to Go: If you choose to have dogs in the office, investing in quality pre-owned or used furniture is probably your best bet to reduce maintenance costs while reducing any anxiety about damage done to your furniture. Look for trusted used office furniture distributors who can recommend to you the best set up for your situation.

- Make Sure It’s Legal:  As an employee or an employer, make sure you check your lease or building agreement beforehand and get permission. Remember, if you’re a business owner, you may be liable if any property damage or personal injury occurs.

Trend Watch: Mobile Furniture

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In 2014, one of the hottest trends in office design is mobile furniture. The office chair with wheels has been the old standby of mobile furniture. However, in this new generation of office furniture, many designers have taken it to the next level in response to the rise of open space or collaborative offices. From chairs, to desks, to drawers, mobile office furniture provides a dynamic work space for employees on the move.

Who Is It Good For?

Open and collaborative office spaces are where people work in teams or do not have dedicated work stations. Mobile furniture allows team members to huddle in dedicated areas and bring additional supplies to them, like mobile white boards or filing cabinets, when they need them.

Pros:

- Lightweight: Most mobile furniture is often lighter weight than immobile ones, making them easy to store and transport to another area.

- Flexible: Employees can move their desk into different formations efficient to them, or turn their tables and chairs to one direction during large company meetings.

- Comfortable: Mobile furniture is often ergonomic, as well, allowing employees the opportunity to adjust the desk or seats to their desired height.

- Encourages Teamwork: When you’re not bogged down to one workstation, you get a greater sense of freedom and ability to interact with your co-workers.

Cons:

- Costly: New furniture will always be more costly than used or pre-owned mobile furniture.

- Weight on Wheels: When shopping for mobile furniture, make sure it meets your weight requirements.

- Quality of Furniture: Mobile furniture is often cheaply made or may break after a few months. Make sure to invest the time and effort into finding well-made mobile furniture, so you and your company can maximize its usage.

How Germ-Free Is Your Office?

When you work in an office, you’re bound to come in contact with some unwelcome visitors, otherwise known as germs. Yet, with all the sneezing and coughing an employee deals with on average, you’ve just got to wonder, just how clean is your office?

According to statistics:

- 70% of keyboards contain more bacteria than a toilet seat.

- Office desks are 400 times dirtier than a toilet seat.

- 20% of workers do not clean their desk before eating.

- There are over 25,000 microbes per square inch on the surface of a telephone.

- 26% of office refrigerator door handles need deep cleaning, while 69% need to be wiped with bleach or another disinfectant.

- 75% of office sink faucet handles display high degrees of bacterial contamination.

While the findings are startling, it doesn’t mean that your office is harboring the next bio influenza epidemic. What it does mean is that, whether you are an employee or an employer, you should be more aware of your surroundings and what you can do about them.

What We Recommend:

- Wash your hands with soap and warm water.

- Use antibacterial hand gel after using the kitchen and bathroom.

- Do not come into work when you’re ill.

- Disinfect your workstation.

- Speak with your employer about having your office deep cleaned.

- Only purchase used or pre-owned furniture from trusted vendors.

Taking these little steps can make a big difference in your well-being and sick days needed. Remember, it’s up to you to create a happier, healthier and more productive work environment.