Archive for the ‘Office Furniture’ Category

How to “Efficiently” Take a Break at the Office

By midafternoon, many office workers find themselves in a mental and physical slump. Whether it’s from lack of sleep, stress, or poor nutrition, the feeling of lethargy can put a serious damper on productivity and output.  If you find yourself feeling this way every day at work, the best solution is to take a break. However, how you take a break can greatly affect how refreshed you feel afterwards. Today we’ll be discussing the best ways to take a break when you’re at the office.

1. Exercise in Your Cubicle: Exercise has been shown to reduce stress, increase endorphins, and improve energy levels. If you find yourself nodding off at your desk, take a few minutes to do some exercises like squats, stretches, or pushups right in your cubicle. You can even use your office chair and desk as leverage for these activities. If you find yourself needing more privacy, go for a walk outside by yourself or with some coworkers.

2. Take a Nap: Depending on the environment you work in, sometimes the best thing to do is to take a quick 10-15 power nap. If your company allows it, take a nap at your desk or in the break room. Try to avoid going beyond the 10-15 minute time span, as sleeping for any longer may make you groggy and even more tired.

3. Eat a Healthy Snack: When you’re tired, your blood sugar levels may be low. Fueling your body with the right kind of nutrition may make all the difference in how you feel for the rest of the day. Eat a healthy snack that contains the right sugar, protein, and fat content to give you the jumpstart you need. Examples of this include: apples, vegetables, nuts, cheese, meat, and berries.

5 Causes of Allergies at Work

Spring is officially here! With the sun shining bright and the scent of flowers in the air, it’s time to take off those winter coats and – sneeze.

That’s right, for many people the arrival of spring also signals allergy season. Aside from pollen and other outdoor allergens, there is a surprisingly large amount of allergy causing substances in the workplace. Below we’ve compiled our top 5 for you to avoid and prevent.

1. Fragrances: Your favorite perfume or cologne may be causing your co-worker in the next cubicle to wheeze. A surprising amount of people (30.5% of the population) suffer from fragrance sensitivity, leading to rashes and respiratory issues when they come in contact with perfumes. The problem is aggravated when sufferers of the allergy are forced to stay in a confined space (such as an office) for long periods of time.

2. Cleaning Supplies: Anti-bacterial sprays, all-purpose cleaners, and latex gloves are all ridden with harsh chemicals that can cause headaches, irritated eyes, and breathing problems when used excessively or improperly. While we do recommend cleaning your office furniture on a regular basis, be sure to be considerate of your co-workers around you.

3. Mold: A common cause of allergies in a household, mold is often found hidden in the workplace. Buildings with old plumbing, leaky sinks, or constant moisture may find mold hidden in behind their walls and ceilings. If you believe that there may be a mold problem in your office space, contact the building manager to have it dealt with immediately.

4. Dust: Even the newest of buildings will have dust somewhere. The culmination of pollen, hairs, and yes, dead human skin cells, dust is often found in the air vents of a building or behind office furniture. To prevent dust related allergies, make sure to have those areas cleaned out on a weekly basis.

5. Animals: As more and more offices are allowing their favorite four legged friends into the work place, more people are suffering the consequences of pet-related allergies. If pets are allowed in your workplace, be sure that clients and potential new employees are aware of this beforehand.

Top 3 Worst Mistakes When Buying Office Furniture

1. Not Getting the Right Measurements

When it comes to buying office furniture, the first mistake a person can make is not getting the right measurements of the office. Forgetting to measure properly can cause costly errors to be made in the floor plan and space design. When taking measurements, be sure to make a note of all entry ways, electrical outlets, doors, and windows. This will help your designers and shoppers purchase the right size furniture. Remember the idiom: measure twice, cut once.

2. Not Looking for Discounts

If you’re looking to furnish an office fast, it may seem easier and more time efficient by just purchasing office furniture from your local mega chain store. However, these outlets often over-charge or have limited selections, causing you to lose money in the long run. The best place to look for discounts and to shop is online. When you shop online, you have a greater chance of finding exactly what you need and at a price you like. If you need your furniture now, many retailers now offer fast nationwide shipping that includes installation as well.

3. Not Prepping the Area

After you’ve measured your office, shopped for discounts, and ordered your items, it’s time for your furniture to be delivered. Before it arrives, make sure to prep the area. Vacuum, mop, and dust where appropriate, and move any furniture that will be in the pathway of the deliverymen. Creating a safe and open space for your furniture to be delivered will ensure the installation goes quickly and smoothly. On delivery day, when an office isn’t prepared, mistakes can and will be made; furniture that isn’t properly secured can be damaged, and installation takes longer.

5 Benefits of Pre-Owned Office Furniture

1. Professional Design at a Discount: By investing in high quality used office furniture, you’re getting professional grade designs at a severely discounted price. One of the best things about purchasing used furniture is how affordable it is when compared to its “new” counterparts. Smart shoppers know that buying used office furniture isn’t just convenient, but economical, as well.

2. Quality: When you buy your pre-owned office furniture from a trusted dealer, you’ll often find that your pieces show little to no sign of damage. That’s because dealers often clean and restore the pieces to like-new conditions. Additionally, because you’re buying a high quality piece, you’re still reaping the benefits of the brand’s original design.

3. Resale Value: Used furniture, especially ones manufactured by a well-known brand, can retain 75% of its original value for five years. That means even if you purchase a used piece of furniture, you can still sell it after a while and make back most of your money.

4. Faster Delivery: Often, purchasing new furniture from a high-end designer means weeks of waiting for the product to become available. Worst of all, when you purchase new, you are often left with the task of assembling the furniture on your own. Pre-owned furniture, on the other hand, is ready to go when you need it and usually comes pre-assembled.

5. Environmentally Friendly: By choosing used office furniture over new furniture, your company is making a conscious design to reduce your carbon footprint and prevent these perfectly functional pieces from going into the landfill.

Top 5 Ways to Keep Your Office Clean

While most businesses employ commercial cleaning services to vacuum the floors or take care of their garbage disposal, it’s important that your employees do their part in keeping their areas clean and professional looking. Below, we’ve compiled our top 5 ways to keep your office looking that way all the time.

1. Set-Up Cleaning Groups: Assign a team of employees who is tasked with cleaning common areas like the break room or storage room. Rotate this team monthly or on weekly basis so everyone has an opportunity to participate.

2. Encourage Eating in the Lunch Room and Not at the Desk: Avoid crumbs and stains by encouraging your employees to eat in the lunch or break room and not at their desk. Even if they’re just taking a break, by encouraging your employees to go to a specific spot to eat, you will avoid any potential messes or mishaps.

3. Disinfect Everything: The office space is a cesspool of germs and bacteria. Make sure to regularly disinfect your office furniture with disinfectant wipes or sprays. Creating this habit will also force you to clean up your desk and toss anything you don’t need.

4. Reorganize Work Spaces: Examine your office or your employees’ work space and see if the current arrangement is causing any issues with cleaning. Sometimes rearranging a work space is all a person needs to keep a tidier desk.

5. Establish Waste Protocol: Make an effort to establish an office protocol for disposing of sensitive documents, recyclables, trash and electronics in the office. Reinforcing a disposal system will help maintain your office’s efficiency and cleanliness.

DIY: Convert a Rolling Chair into a Stationary Chair

Office chairs are known for their casters and wheels. However, there may come a time when you want to convert your mobile office chair into a stationary one. Today, we’ll be showing you a quick and easy way to remove the wheels off the bottom of your chair.

Tools:

- Screwdriver

- Adhesive

- Padding (such as corkscrew, felt and rubber) or Chair Glides

- Rubber Mallet

Directions.

1. Turn the chair over so that the wheels are facing you and not on the ground.

2. Examine the chair to determine how the wheels should be removed.

3. Typically there are two ways you can remove the wheels. If the wheels are not held in by bolts, carefully pull out the wheels at its base. If the wheels are held in by bolts, take a screwdriver and release the wheels that way.

4. After removing the wheels, the next step is for you to add the protective covering to the legs of the chair. The protective leg covering, either in the form of chair glides or your choice of padding, protects your floors from scratches and scuffs.

5. If you’re using chair glides, attach the glides to the legs of your chair. Gently hammer in the glides in with a rubber mallet.

6. If you’re using protective padding, apply glue onto the material and attach it to the leg of the chair. Dry the padding based on the instructions from the adhesive.

Tips:

- Before sitting in the chair, test it for stability. Turn the chair upright and slowly sit down in it.

Rainy Day Office Etiquette

Rule #1: Set Up a Safe Location for Your Employees to Store their Rain Gear

During a rainy day, protect both your property and your employees with designated places for them to store their rain gear. Set up an umbrella bucket at every entrance and not just the main door. Having an umbrella bucket will keep the floors from getting wet and prevent potential injuries.

In a safe area, such as the break room or near the reception desk, set up coat hangers and storage bins where your employees and clients can change out of their rain jackets and boots. Make sure this area is kept dry.

Rule #2: Don’t Use Towels as Floor Mats

For many businesses, often the easiest way to sop up a wet floor is by leaving a towel on the ground. However, towels move around and can potentially cause slip and fall accidents. Additionally, they look unprofessional and may damage your image.

When it’s wet outside it’s important that correct floor mats be in place. We recommend a combination of an exterior floor mat outside the office, an absorbent interior floor mat when you first enter the building, and an entrance floor mat that leads up to the reception area and/or at every entrance, if you have more than one. It is also recommended that you place long runner mats down the hallways to catch additional moisture and debris.

Rule #3: Use That Rainy Day Fund

The rain often means longer and more hazardous commutes for your employees. Treat them to something nice like a free breakfast or lunch. By keeping them indoors instead of going out during their lunch or break, it will not only assure their safety, but prevent additional moisture from being tracked into the building.

3 Ways to Encourage Recycling at Work

Tip #1 – Educate:

While most people already know the benefits of recycling, it’s important that your employees are aware that a recycling program is an active part of your company. Here are some common ways for you to do so:

- Hold a meeting informing your employees about your recycling program. Make sure they are aware of the consequences of not following the program, both for your office and for the greater community.

- Provide resources such as pamphlets, website links or books on recycling and the green initiative.

- Create permanent signage to hang around the office that will encourage recycling and educate employees to recycle and conserve resources. Permanent reminders such as signage will help establish recycling as an integral part of the company culture.

Tip #2 – Lead by Example:

Lead by example by outfitting your office with “green” technology.

- Switch out traditional fluorescent lights with LED lights.

- Purchase pre-owned office furniture, instead of new furniture to reduce waste.

- Participate in ride shares or carpooling opportunities.

- Use recycled paper; encourage a “paper-free” office.

Tip #3 – Keep Track & Provide Incentives:

Help your employees get into the spirit of recycling by offering them incentives for identifying issues within your company or resources used in your office that could benefit from a “green” makeover. Employees that show initiative or actively participate in the recycling program should be given an incentive for their efforts.

Incentives don’t need to be large or expensive. Often an acknowledgment of appreciation or gift certificate should suffice.  The main purpose of an incentive program is to keep track, maintain and grow your recycling program.

Getting the Most Out of Your New Office Design

When planning an office space, it’s easy to get sucked into the newest trends in design. While you may be left with a beautiful space, you may also be left wondering “Was it worth the time and investment?”

Every business has their own unique work culture and needs, and, as tempting as it is to opt for a collaborative or downsized workspace, it’s important that you understand the habits of your employees.

Below we’ve compiled a quick questionnaire to help you measure just how effective your new space design is.

1. How much time do your employees spend at work?

2. How many employees work from home versus at the office on a daily basis?

3. How is technology integrated throughout the office?

4. How organized is the technology at an employee’s workstation?

5. How much storage space do your employees actually use?

6. How many items of importance (files, project binders) do your employees keep at their desk at any time?

7. Where do you hold group meetings?

8. How often do you hold group meetings?

9. How many people usually attend?

10. When your employees are not at their desk, where are they?

Survey your employees with this questionnaire or some version of it. The result of your findings will give you a clearer picture of the effectiveness of your space design and where it can be improved.

The Automatic Adjusting Chair – Global’s G20

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The days of having to manually adjust the height of a chair may soon be over with Global G20 High Back Synchro-tilt Mesh Chair. One of the most advanced chairs on the market, the G20’s synchronized tilter automatically adjusts to a person’s body weight and posture.

Ergonomically designed, the chair features adjustable seat height, tension, arm rests and features contoured cushions. Users of the chair will be able to maintain the natural S-curve vertebra of their back when performing tasks at their desk. They will also be able to maintain a straight line in their spine if they choose to recline.

These latest advances offered by Global show the rising demand for comfortable, individualized work furniture. Ergonomic furniture has continued to be a long standing factor in employee satisfaction and long term health. It’s an important feature to consider when outfitting your office space.

Pricier than the average office chair (costs range anywhere from $500-$1000), employers not yet ready to upgrade to a G20 can find just as “cushy” alternatives in used office furniture sector.

When looking for an alternative, look for chairs that:

- Offer lumbar support

- Adjustable seat height

- Adjustable seat length or waterfall edge

- Adjustable arm rest height

- Adjustable arm rest length

- Ability to recline

- Supportive seat cushion

- And a strong base with wheels for mobility

Quality and adjustability are the two main components of a good office chair. Consider your price point and invest in a chair that will bring your current and future employees a lifetime of effective usage.